The Vietnam Maritime Corporation (VIMC), a leading entity in the logistics and maritime transport industry, faces growing pressure to adopt digital transformation to optimize efficiency and reduce operational costs. Annually, VIMC manages a massive volume of documents, posing significant challenges:
- Storage Difficulties: 80% of documents are stored in paper format, leading to high costs and risks of damage.
- Low Management Efficiency: The slow process of searching and distributing documents hinders critical decision-making.
- Limited Collaboration: Departments lack tools to synchronize workflows, resulting in inefficiencies.
1. VIMC and GMO-Z.com RUNSYSTEM: A Strategic Partnership for Sustainable Digital Transformation
To address these challenges, VIMC entrusted GMO-Z.com RUNSYSTEM to implement two strategic digital solutions for document digitization and management: OCR Studio and SmartDocs.
2. OCR Studio – Intelligent Document Digitization
Previously known as Smart OCR, OCR Studio is a leading optical character recognition solution that enables accurate and fast document digitization.
Key Features:
- Recognizes Vietnamese text, including handwriting.
- Automatically classifies and stores documents within the digital system.
- Ensures data security with advanced technology.
3. SmartDocs – Comprehensive Document Management System
SmartDocs is a robust document management solution, integrating various features to support workflow optimization and internal processes.
Key Features:
- Digitizes input data and manages it on a digital platform.
- Allows quick access, search, and sharing of information anytime, anywhere.
- Implements access permissions to ensure data safety and security.
4. Impressive Results After 6 Months of Implementation
After more than six months of deployment, VIMC has observed remarkable improvements:
- 40% Increase in Work Efficiency: Document processing has become faster and more accurate.
- Cost Savings: Significant reductions in document storage and management costs.
- Enhanced Data Security: Data safety is ensured following international standards.
Mr. Lê Đông, Director of the IT Center at VIMC, shared:
“Thanks to the digital storage system integrated with OCR, we have digitized and saved more than half of our storage space over the past year. This has brought convenience, efficiency, and significant time savings for our operations.”
The collaboration with GMO-Z.com RUNSYSTEM is not just a short-term solution but a foundation for long-term digital transformation strategies. This partnership stands as a testament to innovation and progress in the maritime transport industry.
